When it comes to California’s public works projects, understanding the right forms to file is essential for compliance and smooth project execution. Two of the most commonly confused documents are the DAS 140 and DAS 142 forms. Both play crucial roles in the apprenticeship process, yet they serve distinct purposes. If you’re unsure which one to use — or when — you’re not alone.
In this guide, we’ll break down the differences between the das 140 and DAS 142, explain their specific functions, and help you determine which form is right for your project needs.
Understanding the Basics of DAS 140 and DAS 142
Before diving into the differences, it’s important to first understand what each form is and why it matters.
What is DAS 140?
The DAS 140 is a Notice of Contract Award sent to approved apprenticeship programs. It informs them that your company has been awarded a public works contract and that you may be hiring apprentices. This form is primarily about notification — it does not request apprentices but ensures the program is aware of the project and your potential need.
Under California Labor Code Section 1777.5, contractors working on public works projects valued at $30,000 or more must submit the DAS 140 within 10 days of contract award. Failure to submit it can result in penalties and possible project delays.
What is DAS 142?
The DAS 142 is a Request for Dispatch of an Apprentice. Unlike the DAS 140, this form is a direct request for apprenticeship labor. It tells the program the exact trade, number of apprentices, location, and start date you require.
The DAS 142 must typically be sent at least 72 hours (excluding weekends and holidays) before you need apprentices on site.
Key Differences Between DAS 140 and DAS 142
While both forms are part of California’s apprenticeship compliance process, their roles are quite different.
FeatureDAS 140DAS 142PurposeNotify apprenticeship programs of contract awardRequest dispatch of apprenticesTimingWithin 10 days of contract awardAt least 72 hours before apprentices are neededLegal RequirementMandatory for public works contracts $30,000+Mandatory if requesting apprenticesContentProject details, awarded contractor infoSpecific trade, number of apprentices, start dateAction TriggeredInforms programsSends apprentices to job site
| Feature | DAS 140 | DAS 142 |
|---|---|---|
| Purpose | Notify apprenticeship programs of contract award | Request dispatch of apprentices |
| Timing | Within 10 days of contract award | At least 72 hours before apprentices are needed |
| Legal Requirement | Mandatory for public works contracts $30,000+ | Mandatory if requesting apprentices |
| Content | Project details, awarded contractor info | Specific trade, number of apprentices, start date |
| Action Triggered | Informs programs | Sends apprentices to job site |
When to Use DAS 140
If your project meets California’s public works requirements — namely, the value is $30,000 or more and it involves trades with apprenticeship programs — you must file a DAS 140 regardless of whether you intend to use apprentices right away.
Examples:
- Your construction company wins a $100,000 public works roofing contract — you must file DAS 140 within 10 days.
- You are a subcontractor awarded part of a public project — you must also submit your own DAS 140.
The form is essentially your compliance “first step” before any apprentice dispatch requests.
When to Use DAS 142
You submit a DAS 142 when you’re ready to bring apprentices on-site. This form ensures that the approved apprenticeship program can send qualified individuals for your project’s needs.
Examples:
- Your framing crew starts in two weeks and you need two carpenter apprentices — you submit DAS 142 now.
- You require electrical apprentices for the final phase of work — you send DAS 142 at least 72 hours before the start date.
Why Filing Both Correctly Matters
Properly completing and submitting the DAS 140 and DAS 142 forms is more than a formality — it’s a legal obligation. Incorrect or late submissions can lead to:
- Penalties and fines from the California Division of Apprenticeship Standards (DAS)
- Project delays due to non-compliance
- Negative impact on bidding eligibility for future public works projects
Compliance protects both your company’s reputation and your project timelines.
Step-by-Step Guide to Completing the DAS 140
Filing the DAS 140 correctly ensures your project remains compliant from the start.
Step 1: Gather Necessary Information
Before filling out the form, have these details ready:
- Contractor’s name, address, and license number
- Project name and location
- Public agency awarding the contract
- Contract award date and amount
- Estimated start date and duration
Step 2: Fill Out the Form Accurately
Clearly enter all details. Be sure the information matches your contract documents exactly to avoid disputes.
Step 3: Send to All Required Programs
You must send your DAS 140 to all approved apprenticeship programs in the trade and geographic area of your project, not just one program.
Step 4: Keep Proof of Submission
Maintain records showing when and where you sent the form — this can be critical in case of compliance reviews.
Step-by-Step Guide to Completing the DAS 142
When you’re ready to bring apprentices onboard, here’s how to handle the DAS 142.
Step 1: Identify Your Needs
Determine:
- The trade or craft required
- Number of apprentices needed
- Exact job site location
- Start date and shift details
Step 2: Submit Timely
Send the DAS 142 at least 72 hours before work begins. Late requests can cause scheduling conflicts.
Step 3: Coordinate with Programs
After submission, follow up with the program to confirm dispatch and clarify any project-specific needs.
Common Mistakes to Avoid
Even experienced contractors can make errors with DAS 140 and DAS 142 forms. Avoid these pitfalls:
For DAS 140:
- Submitting past the 10-day deadline
- Sending only to one apprenticeship program instead of all in the trade and area
- Missing critical details like contract number or award date
For DAS 142:
- Requesting apprentices too late
- Not specifying trade or start date clearly
- Failing to confirm dispatch after submission
Best Practices for Staying Compliant
- Create a Compliance Calendar: Track deadlines for DAS 140 and DAS 142 submissions.
- Use Certified Mail or Email Receipts: Always keep proof that you submitted forms on time.
- Build Relationships with Apprenticeship Programs: Open communication can prevent delays and misunderstandings.
- Train Your Staff: Ensure project managers and office administrators understand the difference between DAS 140 and DAS 142.
Choosing the Right Form: Quick Decision Guide
If you’re still unsure which form to use, here’s a simple checklist:
- If you just won a public works contract: File DAS 140 within 10 days.
- If you’re ready to bring apprentices on site: File DAS 142 at least 72 hours in advance.
- If you’re doing both: Submit DAS 140 first, then DAS 142 when ready.
Conclusion
While both the DAS 140 and DAS 142 are essential to public works compliance in California, they serve very different functions. The DAS 140 acts as an official notification of your contract award to apprenticeship programs, while the DAS 142 is a direct request for apprentice dispatch. Filing them accurately and on time not only keeps you compliant with state laws but also ensures your project runs smoothly without costly delays.
By understanding their purposes, timelines, and requirements, contractors can confidently navigate apprenticeship obligations and avoid common pitfalls. The key is simple: File the DAS 140 promptly when you’re awarded a contract, and submit the DAS 142 when you need apprentices on site. Staying compliant is not just about following rules — it’s about building strong professional relationships and ensuring project success from start to finish.
